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Custom GANTT Charts for Microsoft® Excel®

Application Microsoft Excel Version 5.00
Author OfficeHelp
Tested on versions: 2000 (9.0), XP (10.0), 2003 (11.0), 2007 (12.0), 2010 (14.0), 2013, 2016 - should work on any version from Office 97

Generate Project Style Calendar Plans/GANTT Charts from a task list and associated details with Custom GANTT Charts for Microsoft® Office Excel®. Includes advanced features like multiple chart types, DEPENDENCIES management & calculation, Multiple-period taskbars, detail filtering, optional fields, extra information, Customization & Localization and Microsoft® Outlook® integration. Runs in Excel, no installation required. FULL REBRANDING option. Really EASY project management - If you know Excel, you know this!

Contact Us for Support Help Information FREE DEMO

Fancy that Project Style calendars (GANTT Charts) but don't have a project management software? 

If you have Microsoft Excel, you can now generate Project style calendar plans (GANTT Charts), just by entering the tasks and associated data like it's name and the starting and end date. Use different colors and select a deadline terminator for each task. Indent each task to its level or sub-level.

Now with the REBRANDING option! Supply your clients or staff with your own REBRANDED version of our calendar software!!! - Click for Details

Based only in EXCEL - No installation or setup required. Just open in Excel and run! 

Excel 2007/2010 Extra Features for latest versions while remaining fully compatible with the previous versions


Really EASY to use - If you know Excel, you know this!

Really easy to use, just fill in the values in the Input Cells (or import them from Outlook) and press the "Run" button to create several different styles of Calendar Plans.

The system will generate a new workbook with the resulting Calendar (PICs. 1, 2, 3 and 4). This new workbook HAS NO MACROS on it, just the resulting calendar. Change, save and email it as any other regular Microsoft Excel file.

Calendar Plan Generator Input File Screen Shot

PIC. 5 - Screen Shot from the Microsoft Excel Macro File (Click to Enlarge)

FOUR types of calendar plan from the SAME task list

Generate daily, weekly, monthly, yearly or ALL (make them all at once) calendar plans from the same task list and parameters (Click Pictures to Enlarge):

Calendar Plan Generator Result File (DAILY)  Screen Shot

PIC. 1 - Daily Calendar Plans have a column for each day in the calendar. 
Better for smaller periods, when details are important
;

Calendar Plan Generator Result File (WEEKLY) Screen Shot

PIC. 2 - Weekly Calendar Plans have a column for each week in the calendar. 
Better for larger periods, when the "big picture" is important
.

Calendar Plan Generator Result File (MONTHLY) Screen Shot

PIC. 3 - Monthly Calendar Plans have a column for each month in the calendar. 
Better for larger periods (1 year and above). 
Very good for 1 year calendar plans with an overview of the main tasks. 

Calendar Plan Generator Result File (YEARLY) Screen Shot

PIC. 4 - Yearly Events Calendars are a different concept
There is no task bars, just a 1 year grid (per year). 
Better for important but short events like meeting and holiday calendars
.

ADVANCED features for customization, regional localization & Outlook integration (click title for details):

  • DEPENDENCIES MANAGEMENT - Project management ready with automatic calculation of task dependencies - as you type! Dependent tasks automatically adjust to changes on the master tasks. Task durations may be defined in Days or Working Days. (Click for Details)

  • MULTIPLE-PERIOD TASKBARS that can now cover Multiple, Non-Consecutive periods, as required by many real-world tasks, like meetings, holidays and several other common project tasks. Create smaller and easier to read Charts and Calendars! (Click for Details)

  • FULLY CUSTOMIZE the look of your calendars by defining  sample cells for each plan area: headers, task bars, backgrounds and columns widths. Set the plan to your look instead of manually formatting the output each time a plan is generated! (Click for Details)

  • LOCALIZE the calendar to fit your regional location. Define the Weekend days. Define Holidays. Have them automatically discounted as work days on your task calculations and clearly format them as non-working days on our outputs! (Click for Details)

  • OUTLOOK Integration: Import tasks or calendar events from Outlook with a highly customizable setup! (Click for Details)

  • BETTER PLANS WITH LESS EFFORT with Optional Fields to easily add or remove heading columns, Improved Readability by including start and end dates directly on each task bar (Weekly and Monthly plans) and Detail Management - include or exclude task levels from plans to differentiate long-term (Monthly, Yearly) to short-term (Daily., Weekly) plans without having to write separated task lists! (Click for Details) 

  • REBRANDING: Supply your clients or staff with your own REBRANDED version of our calendar software. Replace our COPYRIGHT messages with YOUR OWN, with NO CODING (Click for Details)


Dependencies Management - NEW for version 5.00

Easily manage task Dependencies and Durations. If one tasks changes (delay, etc) the dependent tasks AUTOMATICALLY adjust. Automatically calculate End Dates by defining task duration in Days or Working Days (discounting Weekends and Holidays).

 
PIC. 6 - Task Dependencies (Click to Enlarge)

Project management ready! To create a dependent task, just enter the row number for the "Master" task (the one on which the task is dependent). 
  • Automatic calculation of task dependencies - as you type!
    • Dependent Tasks automatically adjust to changes
       
  • Task durations in Days or Working Days
    • Include or exclude weekends and holidays from the task durations, at YOUR choice;
    • Weekends can be localized to any part of the world - no mandatory Saturday and Sunday;
    • Holidays can be freely defined*
       
  • Optional Use - Start and end dates can also be entered manually

    • Manual and dependent tasks can be freely mixed on the same project;

* Holidays need to be inserted on the Holidays tab. There is an automatic holiday generator that currently supports the USA.


Corporate IT? Consultant? Software Developer? Supply your clients or staff with your own REBRANDED version of our calendar software!!!

NO CODING required, just change the messages on the CONFIG Sheet and save them:

FROM:

Standard Copyright Message generated at the end of each Plan generation

TO:

Alternative message set by user (Sample)

WARNING: This is not a Source Code Edition. Access to source code is not possible, If you are interested on Source Code, please check the Source Code Edition.


What do I get after purchase?

After payment at PayPal, you will get to a confirmation page with a link to download a ZIP file containing the macro Microsoft Excel file (CalendarPlan4Custom5.xls).  Click on this link and save the file to your own hard drive. You will need to unzip it (extract the Microsoft Excel files from the compressed ZIP file).  Once extracted from the ZIP file, just open them with Microsoft Excel every time you want to use it. The DEMO version of other products can be also included for evaluation purposes. There is a README.TXT tet file on the ZIP with a full description of its contents.

Based only in EXCEL - No installation or setup required. Just open in Excel and run! 

Try our FREE DEMO

Download and try our FREE DEMO. It works exactly as they Full Version except for these restrictions:

  • Only the first 7 tasks are used, the remaining are ignored;
  • The calendar will stop at 27 days after the start date, even with later finish dates;
  • Changing Copyright messages will not work on the DEMO

Download your FREE DEMO here! 

Don't wait any more! Create YOUR OWN version of the Calendar Plan Generator.

Licence Terms

You have full rights to modify our Copyright message, shown after each calendar plan generation, using (and only) the interface provided for it on the CONFIG Sheet of the Calendar Plan Generator CUSTOM Edition. You may distribute the changed version to any existing or future external or internal client by personal relationship. You are strictly forbidden to redistribute, sell or made any version (modified or original) available to the general public, use it to advertise or attract new clients and to make it available on the Internet of any form and under any protocol. Macro can only be supplied to third parties under commercial relationships involving personal contacts. Distribution to internal clients within a corporation is allowed.


Multiple Period Taskbars - NEW for version 5.00

Create Smaller, Pretier and Easier to Read Charts and Calendars! Taskbars can now cover Multiple, Non-Consecutive periods, as required by many real-world tasks, like meetings, holidays and several other common project tasks.


PIC. 7 - Multiple-Period taskbars (Click to Enlarge)

Very simple to implement. Define each task/period on its own on the task list (as if they were separated tasks) and activate the Task Bar Aggregation options near the Run button. There are two aggregation options:

  • Consecutive - aggregates on the same task bar all consecutive (on the task list) tasks with the same label;
  • Global - aggregates on the same task bar all tasks with the same label on the task list, regardless of their list position;
No need for multiple bars to display the many non-consecutive tasks on your project / calendar.
Create SMALLER and EASIER TO READ Charts and Calendars. Ideal for holidays, meetings, etc.
  

FULLY CUSTOMIZABLE - Make them look the way YOU want

There are now 4 customization categories and you can customize all aesthetical features of the plan just by supplying samples of YOUR intended format. To supply them samples, just format (using Excel regular tools) the source cell!

  • Month Names are supplied as full names in English. You can use short names, numbers or a different language;
      
  • Header Column Widths (like the task names column!) can now be defined in advance so that you don't have to adjust each calendar output later;
     
  • Background Colors and Fonts for all Plan Cells - Format the Font and Background Color of the sample cell for Headings, Task NamesOptional Fields, Calendar Area, Weekend Days and Deadline Markers. The macro will copy their format to all related plan cells!
      
  • Global Formatting options like the use of Gridlines on the Output Calendar Plan or the insertion of the beginning and end dates on task bars (Weekly and Monthly Plans only);
     
  • Define Weekend days - world weekends vary. The predefined Saturday & Sunday can be switched by any combination of 2 consecutive week days;
      
  • Format holidays like weekend days - defined holidays are shown with the same formats (colors, backgrounds, etc) as weekend days;
     
  • Format Fonts used in taskbars - define colors, font type, etc for the numbers included on Weekly and Monthly taskbars;
  Customization Sheet

PIC. 8 - Screen Shot from the Customization Sheet (Click to Enlarge)

BETTER CALENDAR PLANS WITH LESS EFFORT

Optional Fields

You can include/exclude up to 10 optional fields that are added as columns between the Task Names and the Calendar Plan (PIC. 9). They are defined by default as % Done, Resource and Category, but can be used for any other purpose. Just change their name!

Optional Fields in Plan

PIC. 9 - Optional Fields in Plan (Click to Enlarge)

Optional Fields can be defined as Excel column groups (On by default) and  Opened / Closed for easier reading & prints.

Detail Management

Plans don't all need the same amount of detail (or sub-tasks). Long-term plans like monthly plans may include only the main tasks (Level 0 or Level 0 and 1) but Short-Term plans like Daily or Weekly may include all sub-tasks (PIC 10). Selection is made on the Include Levels option field near the Run button.

Detail Management - Level 0 Tasks only on Monthly Plan

PIC. 10 - Detail Management - Level 0 Tasks only on Monthly Plan

Detail Management - All Levels on Weekly Plan

PIC. 11 - Detail Management - All Levels on Weekly Plan

Improved Readability

Each Task Start and End dates can now be included on the Plan types where they were not immediately visible on the Plan itself (Weekly and Monthly):

Start and End dates on Task Bars (Click to Enlarge)

PIC. 12 - Start and End dates on Task Bars (Click to Enlarge)

Automatically split long calendars

Force calendar plans to be automatically split every N (3, 6, ...) months to produce readable and easy to print plans. Create each split plan on the same sheet or on different workbooks at choice. No additional effort, just make your choices and press run! 

Full year daily calendars without splitting are possible in Excel 2007 & 2010, with more than 256 columns available! Automatically detects of the latest versions while remaining fully compatible with the all Excel versions since Excel 97

Non-split calendar (Click to enlarge)

PIC. 13 - Non-split Calendar (Click to Enlarge)

Split Calendar (Click to Enlarge)

PIC. 14 - Split Calendar (Click to Enlarge)

  • Improved Time Management: 
    • Visual differentiation of past and future time: apply background color to past dates;
    • Add the full Task List (including Optional Fields) as a second sheet on the GANTT Chart / Calendar for easier reference.

OUTLOOK INTEGRATION

Most Excel users are also Microsoft Outlook users and already have events like Meetings, Holidays and other tasks on Outlook  So why write them again for a Calendar Plan?

Import Tasks or Calendar Events from Microsoft Outlook

Importing from Outlook is as easy as defining the desired source (Outlook Calendar or Task list) and Color, Deadline Marker and Task Level for the imported tasks. Press the Import from Outlook button and select the first row for the imported tasks (no overwriting of manually entered tasks). Relax and see your tasks being automatically added for you!

Import from Outlook interface

PIC. 15 - Import from Outlook interface

You may import your main or sub Calendars or Task list and even SHARED CALENDARS just by entering its name on the Advanced settings! Advanced settings are available on the CONFIG sheet. Check the Help Information for details.

Easily Print Outlook Calendars or Task lists - Just import them, apply custom formats, create the calendar and print it.

OTHER FEATURES

Is Help available?

Yes. There are two sheets on the Microsoft Excel Workbook (PIC. 16). The first one is the Input sheet, the second is the Help one. There is also an Online Help Page for this product (see bottom of page for all related links).

Excel Sheets within the Macro

PIC. 16 - Input and Help Sheets

Can the resulting Calendar Plans be customized?

Yes, before and after generation. The month names, supplied in English, can be changed to match any other language. The task bars on the calendar can have selected colors and optional deadline terminator.

After generation, the file can be manually changed as any other regular Microsoft Excel file. There are no special features to the Calendar file, it is a regular Excel file with painted cells.

Can I save the Plan Generator with the Plan Data? Can I have several copies?

It's a regular Microsoft Excel file. There are NO MACROS on the resulting plan, only on the generator file. It can be freely copied and manipulated.


Corporate IT? Consultant? Software Developer? Supply your clients or staff with your own REBRANDED version of our calendar software!!!

NO CODING required, just change the messages on the CONFIG Sheet and save them:

FROM:

Standard Copyright Message generated at the end of each Plan generation

TO:

Alternative message set by user (Sample)

WARNING: This is not a Source Code Edition. Access to source code is not possible, If you are interested on Source Code, please check the Source Code Edition.


What do I get after purchase?

After payment at PayPal, you will get to a confirmation page with a link to download a ZIP file containing the macro Microsoft Excel file (CalendarPlan4Custom5.xls).  Click on this link and save the file to your own hard drive. You will need to unzip it (extract the Microsoft Excel files from the compressed ZIP file).  Once extracted from the ZIP file, just open them with Microsoft Excel every time you want to use it. The DEMO version of other products can be also included for evaluation purposes. There is a README.TXT tet file on the ZIP with a full description of its contents.

Based only in EXCEL - No installation or setup required. Just open in Excel and run! 

Try our FREE DEMO

Download and try our FREE DEMO. It works exactly as they Full Version except for these restrictions:

  • Only the first 7 tasks are used, the remaining are ignored;
  • The calendar will stop at 27 days after the start date, even with later finish dates;
  • Changing Copyright messages will not work on the DEMO

Download your FREE DEMO here! 

Don't wait any more! Create YOUR OWN version of the Calendar Plan Generator.

Licence Terms

You have full rights to modify our Copyright message, shown after each calendar plan generation, using (and only) the interface provided for it on the CONFIG Sheet of the Calendar Plan Generator CUSTOM Edition. You may distribute the changed version to any existing or future external or internal client by personal relationship. You are strictly forbidden to redistribute, sell or made any version (modified or original) available to the general public, use it to advertise or attract new clients and to make it available on the Internet of any form and under any protocol. Macro can only be supplied to third parties under commercial relationships involving personal contacts. Distribution to internal clients within a corporation is allowed.


Need more CALENDAR OPTIONS?

Consultant? Developer? Corporate IT? Make your own BRANDED version!!!

Rebrand messages and interface with YOUR logos and trademarks! Add missing features or adjust existing ones to your clients special needs. Supply it as your own product:

  • CUSTOM Edition (this page product) - No coding, just enter YOUR own messages to replace our own branded messages and learn how to replace the logo, lock your changes (make them permanent) and distribute YOUR own BRANDED version of our macro! No coding! Check the licensing terms.
  • Source Code Edition - Full access to the Macro source code.Add missing features or adjust existing ones to your clients special needs. Supply it as your own product.  If you know Excel VBA you should have no problems understanding this macro. Check the licensing terms.

Excel / Office Consulting Services

Like this product but need a specialized version? Prefer to have the changes professionally applied? Need a completely different Excel product for your own purpose?

Contact us here with your request and we will issue a quick estimate. Estimates are free and do not constitute any obligation to purchase the service.

Services also available for other Microsoft Office applications like Outlook, Word, Powerpoint,etc.


Contact Us for Support Help Information FREE DEMO


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