|Office Tutorials & Software Solutions|
|Specializing in Advanced Spreadsheet & Office Macro Solutions.
|Recover damaged Microsoft® Outlook Email Archives|
|Tested on versions:||2000 (9.0), XP (10.0) - should work on any version from Office 97|
If the damage is recoverable, even if with losses, this tool may do it for you. And it's free, is already on your Microsoft® Windows copy.
Microsoft® Hidden Secret
Almost nobody knows, but Microsoft® Windows includes a non-documented, free-tool to recover Microsoft® Outlook email (and calendar / tasks / contacts) storage files: the Inbox Repair Tool. To use it to recover a damaged email file, you have to follow these steps it on your system:
NOTE: the screen-capture pictures on this tip were taken from Microsoft® Windows 2000. Microsoft® Windows XP is slightly different, but you should be able to do it without trouble.
STEP 1: Find the free Inbox Repair Tool on your system
STEP 2: Locate the damaged Microsoft® Outlook file on your disk;
Microsoft® Outlook storage files have a file extension of .PST. But it doesn't show the file location, only it's contents. To find where the file is stored, do this:
Note that the file appear on Windows as NOT being related to any application (no application Icon) and you can't open it by double clicking with the mouse.
WARNING: If the file is really damaged, Outlook may not allow you to do the steps above. In this case, just use the Windows File Search tool shown on STEP 1 to locate all email storage files and recover one by one: Search for files called *.pst
STEP 3: Use the Inbox Repair Tool to recover it
It says I have losses. What do I do?
Not much. Accept them if you want to recover the remainder of the file. Usually, when recovering a damaged file, the contents of the damaged area will be lost, be it email messages, contacts, task or calendar items.
The best (and probably only) way to protect against this is to regularly backup your Outlook storage files. If you want to know more about it, check this tutorial on How to Backup Outlook files.
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